The 30-Day Admissions Desk for Colleges
Every student enquiry recorded, answered and followed up, set up in 20 working days, reviewed with real numbers at day 30.
Everything set up for your team.
- Enquiry Desk
- Follow-up Pack
- Weekly Owner Report
- Course FAQ sheet and reply drafts
- Past Enquiry Re-contact List
- Malayalam and English reply templates
- Staff training and handover note
- Day-30 review
Plain terms, in writing.
Process guarantee: if at day 30 the Desk is not recording every form enquiry and sending the acknowledgement automatically, we fix it at no charge until it does. If we cannot, we refund the full amount.
Adoption guarantee: if your named admissions owner completes the 30-minute training and uses the tracker for 30 days and still sees no clearer picture of enquiries and follow-ups, tell us at the day-30 review and we refund the second instalment.
How much is a lost enquiry worth to you?
Everyday problem
Enquiries arrive by calls, forms and WhatsApp. Counsellors forget follow-ups, and management cannot see where each student stands.
What it does
Every enquiry gets an ID, a tracker row, an acknowledgement and a counsellor, with follow-up reminders and a weekly picture by course and counsellor.
Most useful for
Colleges, coaching centres and training institutes.
Included in the standard setup
Enquiry Desk set up with course, qualification, preferred batch and source; instant acknowledgement and a staff alert with a prepared WhatsApp reply link; follow-up reminders on days 1, 3 and 7 that stop on reply or status change; a Weekly Owner Report by course and counsellor; an approved course FAQ sheet used for staff reply drafts; staff training and a handover note.
Example workflow
Form enquiry → ID and acknowledgement → counsellor alerted with a WhatsApp reply link → reminders on days 1, 3 and 7 until there is a reply → status updated → weekly report to the owner.
What we’ll need from you
Your courses and intake details; how enquiries reach you today; your counsellors and who owns which courses; and a few anonymised example enquiries.
Not included
Admission decisions; fee or student management systems; payments; bulk messaging campaigns; third-party costs such as WhatsApp provider or AI usage. Optional add-ons: campus visit reminder (₹6,000+) and Past Enquiry Re-contact List (₹6,000+).
Statuses and fields
Statuses: New → Contacted → Counselled → Applied → Joined → Lost. Fields: student name, phone, course, qualification, preferred batch, source, counsellor, next step and date.
Where a person decides
A counsellor reviews and sends every reply. AI drafts are always human-reviewed and never make admission decisions.
How every kit works
Scope sheet signed before work. 50% deposit, 50% at handover. Instalments carry no markup.
Automation accounts (Make, n8n, WhatsApp, email, Sheets) are owned by you, the client.
Any system with logins or customer data gets a security review before launch.
Common questions
Can staff use it on their phones? Yes. The tracker opens in a phone browser. Does it replace our admission software? No. It handles enquiries before admission; fee and student records stay where they are.